In-person or remote worker, effective communication is vital to your success. Virtual meetings are especially difficult to manage. But, by following the guidelines in this article to enhance the effectiveness of these meetings.
Engage attendees from the beginning. Begin the meeting with an introduction to the group. For example invite people to share their favorite moments of the week or a point they found interesting. This creates a positive mood and gives the attendees something to think about prior to beginning to discuss agenda items.
At the start of the meeting, choose a note-taker. It is easy for participants to miss important information during a remote meeting. Having a person record the discussion can help avoid miscommunication. Encourage everyone to take notes to review and apply the knowledge later.
It can be difficult to avoid speaking simultaneously or interrupting a person in a virtual setting. To avoid this, encourage turn-taking by encouraging the use of “raise your hand” in your virtual meeting software.
Close your meeting by giving clearly defined action items. This will ensure that your team follows the objectives and decisions you made during your meetings. It’s also a good idea for meeting organizers to send a thorough overview of the results of the meeting and action items within some hours of the meeting’s conclusion. This can be done using a shared document, or by sending an email through your meeting software.
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