Online board meetings are becoming more frequent as organizations shift to a more virtual environment. This new method of conducting business requires a bit more discipline than traditional meetings, yet can be equally productive if handled well. It is essential to establish clear expectations for everyone at the beginning of the meeting and encourage them to adhere to the meeting guidelines.
Keep the discussion focussed on the most important items on the agenda. Making the agenda brief and divided into 15-minute increments will prevent fatigue and let you efficiently move through every item on the agenda. Incorporating breaks directly into the agenda can also boost the energy of discussions and https://boardmanagementsoftware.info encourage participation.
Brainstorming sessions are an excellent method to encourage creativity during meetings and often result in some great ideas. It’s important to ensure that everyone on the team is at ease speaking up during these types of discussions. It’s essential to hear the team members who are quiet or shy.
At the conclusion of the meeting, make sure that everyone is reminded of any follow-up tasks, like completing a board survey or sending additional information, data or documents requested during the meeting. They can be easily handled using a robust board management software solution that provides for seamless distribution of documents to all attendees.