www.boardroomhub.info/tips-for-running-a-smooth-and-effective-board-meeting/
A well-organized board meeting is a crucial element of a good governance. It provides for deliberate discussion and decision making that can help move your business forward. Whether the meeting involves the discussion of strategic goals, discussing program successes and failures, or addressing crucial legal issues, it is essential to conduct an engaging and thorough discussion. Board meetings that are efficient and productive will be well-planned and include the timely distribution of information along with a comprehensive and informative agenda, and a clear explanation of the decision-making process.
1. Make sure that the agenda for the meeting is sent to all participants prior to the meeting and is easily accessible.
It is impossible for a board to hold an effective board meeting if everyone is looking for essential materials as they are chatting, or worse still if the materials are not made available prior to the meeting. This can be avoided by distributing the agenda as well as all the necessary materials at least 3-4 days in advance of the meeting.
2. Start the meeting promptly.
Board members are most energized when they are prepared for the meeting, so it is crucial to ensure that the meeting begins on time. This can be achieved by making sure that all relevant documents are included on the agenda, and also by limit the number of discussion topics to those items most critical to the meeting. It might be beneficial to hold the meeting in a different place, such as the location of the program, or a breakfast gathering. This will provide an environment that is different and will stimulate new ideas.